NOTICE FROM THE HORSEMANS BOOK KEEPER

 
If you find the email in your spam/junk folder please mark it as “Not spam” so it will be delivered to your inbox instead. You can plan ahead to permit or whitelist email from the address.

ALSO NOTE:  Texting bookkeeping business is not permitted. :
Colleen's phone will block most incoming messages that have photo's/attachments (with written text) attached. It is also not acceptable to do bookkeeping business transactions through Facebook Messenger. 
There are enough ways to do proper business with the horseman's book keeper but Facebook and text messaging are not! Please look further on THIS page for the CORRECT ways to contact Colleen to conduct your business.

PURSE CHEQUE REQUISITIONS

ATTENTION HORSEMEN - CHANGES AS OF APRIL 15, 2021!

Important bookkeeping information. Please note changes in requisition and cheque days.
Colleen is available on the following schedule - please note!

Monday and Tuesday – Racetrack Office
Wednesday – CLOSED
Thursday to Saturday – Racetrack Office
Sunday – CLOSED

PLEASE NOTE - RE: PURSE REQUISITIONS

Note from The Horsemans Bookkeeper on How to Make Stake Payments for Stake Races:

STAKE PAYMENTS

There seems to be some confusion on stake payments when entering for the stake. So, I thought I'd post what I have been informed is the proper procedure.
  • The cheque will then be deposited into your purse account and then that account will be debited. This way, there is always record of the payment as in the past horsemen have misplaced receipts.
  • At 12:00 Noon on the day the stake is raced, a print out of all payments is available for the board of judges, and any horse may be scratched, if payment has not been received.
  1. When entering for a stake where a payment is required, let the race secretary know how you will be making the payment,. (ie cheque, pay from account etc.)
  2. Stake payments MUST be received in the bookkeepers office no later than the day the stake is raced.
  3. Cheques MUST be written to ASHA Horsemen's Purse Account
I hope this clears things up for those who may be uncertain, or have questions about the procedure.

REMINDER TO ALL HORSEMEN
RE: AUTHORIZED AGENT FORMS

Please remember to have your Authorized Agent forms completed and in the Bookkeepers office to avoid disappointment when you'd like to pick up cheques.  There is a NEW AA form for 2019 and it is available ​BELOW or at the Bookkeepers office.

FORMS:

PLEASE NOTE:  To ensure that all forms reach the Horsemen's Bookkeeper in a timely fashion and respecting the confidential material contained in bookkeeping forms, forms sent via fax WILL NOT be accepted.  It is the individual horseman's responsibility to ensure that all forms reach the horsemen's bookkeeper when the form is required.  Forms can be hand delivered or emailed and require all necessary signatures and witnesses as the form deems necessary. 

​We thank you for your understanding and for adhering to this important procedure.

Authorized Agent - All Tracks

Purse Requisitions - All Tracks

Claiming Information- All Tracks

  • CLAIMING FORM
  • ​List of Claiming Requirements
  • PLEASE NOTE: GST is NOT paid to anyone who does not have a current/valid GST number registered with the bookkeeper.  Please ensure that you confirm your GST number with the bookkeeper EVERY year and whenever you open a new account, joint account, etc.

The Track On 2 Inc.

  • ALL cheques to be made out to Alberta Standardbred Horse Association - Cheques must be CERTIFIED for Claims.

Century Downs Racetrack and Casino

  • ALL cheques to be made out to ASHA Horsemans Purse Account and MUST be CERTIFIED for Claims.

Century Mile Racetrack and Casino

  • ALL cheques to be made out to  ASHA Horsemans Purse Account and ​MUST be CERTIFIED for Claims.

RACING INFORMATION

ABSS SUPER FINALS
​
CALENDAR OF EVENTS

CLASSIFIEDS

CONDITIONS, ENTRIES AND RESULTS
​​
​HORSEMENS BOOK KEEPER

RACE CALENDAR

​RACING FORMS & NOTICES

​STAKES ELIGIBLE

​​STAKES GUIDE & SCHEDULE

​​STAKES WINNERS​

CONTACT COLLEEN

CENTURY MILE  
​Phone DIRECT to 
1-587-416-5456  

CENTURY DOWNS
Phone 1-587-349-7777  extension 7801

TRACK ON 2
​Phone: 1-587-877-2540

BOOKKEEPING EMAIL
hpabookkeeper@gmail.com

At the AIRDRIE
​ASHA OFFICE:
Phone Direct: 1-403-532-8949
colleen@asha.ab.ca