​

​FROM THE HORSEMANS BOOKKEEPER

Note from The Horsemans Bookkeeper on How to Make Stake Payments for Stake Races:

STAKE PAYMENTS

There seems to be some confusion on stake payments when entering for the stake. So, I thought I'd post what I have been informed is the proper procedure.
  • The cheque will then be deposited into your purse account and then that account will be debited. This way, there is always record of the payment as in the past horsemen have misplaced receipts.
  • At 12:00 Noon on the day the stake is raced, a print out of all payments is available for the board of judges, and any horse may be scratched, if payment has not been received.
  1. When entering for a stake where a payment is required, let the race secretary know how you will be making the payment,. (ie cheque, pay from account etc.)
  2. Stake payments MUST be received in the bookkeepers office no later than the day the stake is raced.
  3. Cheques MUST be written to ASHA Horsemen's Purse Account
I hope this clears things up for those who may be uncertain, or have questions about the procedure.

IMPORTANT HORSEMAN'S BOOKKEEPER INFORMATION

The bookkeepers office is open at the track where racing is taking place 
RACE DAYS ONLY
two hours prior to the first post time, until half an hour after the last post.
If you are at the bookkeeping office within those times, find no one in the office, 
 and it is an urgent/time sensitive matter please contact me at 587-877-2540

Cheque requisitions submitted prior to 10 AM  Thursday (Green form)
Cheques will be available for pick up one hour before post the following Saturday

Cheque requisitions submitted prior to 20 minutes after last post on Sunday, (Pink form)
Cheques will be available for pick up one hour before post the following Wednesday, 
when racing is not taking place on Wednesday, cheques will be ready for pick up 
between 1pm and 2pm at Century Mile or Century Downs

Statements are ONLY available for cheques issued Saturdays.

Bookkeeping business including Cheque requisitions will not be accepted 
via Fax, Text message or FB messenger messaging, email is the only electronic
communication accepted.

There will be NO EXCEPTIONS to these due dates and times.

REMINDER TO ALL HORSEMEN
RE: AUTHORIZED AGENT FORMS

Please remember to have your Authorized Agent forms completed and in the Bookkeepers office to avoid disappointment when you'd like to pick up cheques.  There is a NEW AA form for 2019 and it is available ​BELOW or at the Bookkeepers office.

FORMS

PLEASE NOTE:  To ensure that all forms reach the Horsemen's Bookkeeper in a timely fashion and respecting the confidential material contained in bookkeeping forms, forms sent via fax WILL NOT be accepted.  It is the individual horseman's responsibility to ensure that all forms reach the horsemen's bookkeeper when the form is required.  Forms can be hand delivered or emailed and require all necessary signatures and witnesses as the form deems necessary. 

​We thank you for your understanding and for adhering to this important procedure.

FORMS:

Authorized Agent - All Tracks

Purse Requisitions - All Tracks

Claiming Information- All Tracks

  • CLAIMING FORM
  • ​List of Claiming Requirements
  • PLEASE NOTE: GST is NOT paid to anyone who does not have a current/valid GST number registered with the bookkeeper.  Please ensure that you confirm your GST number with the bookkeeper EVERY year and whenever you open a new account, joint account, etc.

The Track On 2 Inc.

  • ALL cheques to be made out to Alberta Standardbred Horse Association - Cheques must be CERTIFIED for Claims.

Century Downs Racetrack and Casino

  • ALL cheques to be made out to ASHA Horsemans Purse Account and MUST be CERTIFIED for Claims.

Century Mile Racetrack and Casino

  • ALL cheques to be made out to  ASHA Horsemans Purse Account and ​MUST be CERTIFIED for Claims.

HOME

Archives

​CALENDAR of EVENTS
​
Classifieds

​GREEN SHIELD CANADA
 
Harness Horse Youth Foundation

​Horsemans Book Keeper
​

CONTACT COLLEEN

CENTURY MILE  
​Phone DIRECT to 
1-587-416-5456  
Email: colleen.centurymile@gmail.com

CENTURY DOWNS
Phone 1-587-349-7777  extension 7801
Email: colleenatcenturydowns@gmail.com

TRACK ON 2
​Phone: 1-587-877-2540
Email: colleen@thetrackon2.com 

At the AIRDRIE
​ASHA OFFICE:
Phone Direct: 1-403-532-8949
colleen@asha.ab.ca