HORSEMEN'S BOOKKEEPER HOURS

OFFICE HOURS - CENTURY DOWNS
The Horsemen's Bookkeeper office is open at the race track on Tuesdays & Wednesdays from 7:30am to 2:30pm and RACE DAYS 2hrs before post 1 to 1/2 hour after post of last race.

Cheque requisitions are due on Mondays for pick up between 1:30pm and 2:30pm Wednesdays.  Due by Thursday for pick up Saturday between 1pm and 1/2 an hour after the last post. 

OFFICE HOURS - THE TRACK ON 2 INC. 
Please note: as of 4pm Tuesday, July 4th, Colleen is the Horsemen's Bookkeeper for Lacombe.  We thank you for your patience as there is a lot of work to do to get caught up.  Cheque requests are due by 6pm Friday in order to guarantee a cheque for Sunday.  Currently, the Bookkeepers office will open at The Track on 2 Inc. 2 hrs before post on Race days ONLY and cheques will be available for pick up on Sundays at 1:00pm.  

Please remember: you are required to leave $52.50 in your purse account for future drivers fees.
Horse Racing Alberta rules state ALL purse moneys are held and not available immediately.
Overnight Purses (regardless of purse amount) are released midnight of day three (3) after the race day has been conducted, and available on day 4.

Stake Purses (regardless of purse amount) are released midnight of day fifteen (15) after the race day has been conducted, and available on day 16.

NOTICE FROM THE HORSEMEN'S BOOKKEEPER

  Texting bookkeeping business is not permitted. :
Colleen's phone will block most incoming messages that have photo's/attachments (with written text) attached. It is also not acceptable to do bookkeeping business transactions through Facebook Messenger. 
There are enough ways to do proper business with the horsemen's bookkeeper but Facebook and text messaging are not! Please look further on THIS page for the CORRECT ways to contact Colleen to conduct your business.

PURSE CHEQUE REQUISITIONS

     Horse Racing Alberta rules state all purse moneys are held and not available immediately.  
                 Overnight races - all overnight  purse money is held for 3 days.  This money is released at midnight on day 3 and is available on the next bookkeeper business day providing that a requisition is completed and received by the bookkeeper prior to 10am two days before the next race day after the money is released.

                  Stake race - all stake purse money is held for 15 days whether elimination or final.  This money is released at midnight on day 15 and is available on the next bookkeeper business day providing that a requisition is completed and received by the bookkeeper prior to 10am two days before the next race day after the money is released.​
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Note from The Horsemen's Bookkeeper on How to Make Stake Payments for Stake Races:

STAKE PAYMENTS

There seems to be some confusion on stake payments when entering for the stake. So, I thought I'd post what I have been informed is the proper procedure.
  • Should you choose to pay via cheque.  Your cheque will be deposited into your purse account and then that account will be debited. This way, there is always record of the payment as in the past horsemen have misplaced receipts.
  • At 12:00 NOON on entry day, a print out of all payments is available for the board of judges, and any horse may be scratched, if payment has not been received.
  1. When entering for a stake where a payment is required, let the race secretary know how you will be making the payment,.  There is a box for a note on the online entering "Gaitway" Standardbred Canada system.(ie cheque, pay from account etc.)  AND you MUST notify the bookkeeper of the following; Horse name, stake name, account for payment.  The Horsemen's Bookkeeper has NO ACCESS to horse entries.
  2. All Cheques MUST be written to ASHA Horsemen's Purse Account
I hope this clears things up for those who may be uncertain, or have questions about the procedure.

REMINDER TO ALL HORSEMEN
RE: AUTHORIZED AGENT FORMS

Please remember to have your Authorized Agent forms completed and in the Bookkeepers office to avoid disappointment when picking up cheques.   Please remember the owners signature MUST be witnessed by a commissioner of oaths or racing official.

CLAIM FORM FOR ALL TRACKS

RACING INFORMATION

ABSS SUPER FINALS
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CALENDAR OF EVENTS

CLASSIFIEDS

CONDITIONS, ENTRIES AND RESULTS
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​HORSEMENS BOOKKEEPER

RACE CALENDAR

​RACING FORMS & NOTICES

​STAKES ELIGIBLE

​​STAKES GUIDE & SCHEDULE

​​STAKES WINNERS​

CONTACT COLLEEN

CENTURY MILE  
​Phone DIRECT to 
1-587-416-5456  

CENTURY DOWNS
Phone 1-587-349-7777  extension 7801

TRACK ON 2
​Phone: 1-587-877-2540

BOOKKEEPING EMAIL
hpabookkeeper@gmail.com

At the AIRDRIE
​ASHA OFFICE:
Phone Direct: 403-263-7765
​ ext. #3
colleen@asha.ab.ca