Attention Horsemen - IMPORTANT

As you may be aware, we have been told that no one is allowed to reside at the racetrack any longer.

Therefore, the bookkeepers office at the racetrack is ONLY opened on racedays and will not open until March 11th.

Please DO NOT leave requisitions at the racetrack.

The ASHA Horsemen's Bookkeeper will NOT be available from February 11th through to March 8th.
All requisitions submitted Monday February 6th - cheques will be issued and available for pick up Wednesday February 5th from 12 noon to 3:30PM.

The FINAL day to pick up cheques is Friday February 10th. ALL requisitions MUST be received by Wednesday February 8th at 4PM and cheques will be issued and ready for pick up Friday February 10th from 12 noon to 3:30PM.
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HORSEMEN'S BOOKKEEPER HOURS

PLEASE NOTE - CHANGE AS OF FEBRUARY 5, 2022

OFFICE HOURS
The Horsemen's Bookkeeper office is open at the race track on RACE DAYS ONLY.

Cheque requisitions are due on Mondays for pick up at the ASHA Office (between 2pm and 3:30pm) on Wednesdays and Thursday for pick up at the track office on Saturdays (1hr before post to half an hour after the last post)

Please remember: you are required to leave $42.00 in your purse account for future drivers fees.
Horse Racing Alberta rules state ALL purse moneys are held and not available immediately.
Overnight Purses (regardless of purse amount) are released midnight of day three (3) after the race day has been conducted, and available on day 4.

Stake Purses (regardless of purse amount) are released midnight of day fifteen (15) after the race day has been conducted, and available on day 16.

NOTICE FROM THE HORSEMEN'S BOOKKEEPER

  Texting bookkeeping business is not permitted. :
Colleen's phone will block most incoming messages that have photo's/attachments (with written text) attached. It is also not acceptable to do bookkeeping business transactions through Facebook Messenger. 
There are enough ways to do proper business with the horsemen's bookkeeper but Facebook and text messaging are not! Please look further on THIS page for the CORRECT ways to contact Colleen to conduct your business.

PURSE CHEQUE REQUISITIONS

     Horse Racing Alberta rules state all purse moneys are held and not available immediately.  
                 Overnight races - all overnight  purse money is held for 3 days.  This money is released at midnight on day 3 and is available on the next bookkeeper business day providing that a requisition is completed and received by the bookkeeper prior to 10am two days before the next race day after the money is released.

                  Stake race - all stake purse money is held for 15 days whether elimination or final.  This money is released at midnight on day 15 and is available on the next bookkeeper business day providing that a requisition is completed and received by the bookkeeper prior to 10am two days before the next race day after the money is released.​
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Note from The Horsemen's Bookkeeper on How to Make Stake Payments for Stake Races:

STAKE PAYMENTS

There seems to be some confusion on stake payments when entering for the stake. So, I thought I'd post what I have been informed is the proper procedure.
  • Should you choose to pay via cheque.  Your cheque will be deposited into your purse account and then that account will be debited. This way, there is always record of the payment as in the past horsemen have misplaced receipts.
  • At 12:00 NOON on the day the stake is entered for, a print out of all payments is available for the board of judges, and any horse may be scratched, if payment has not been received.
  1. When entering for a stake where a payment is required, let the race secretary know how you will be making the payment,.  There is a box for a note on the online entering "Gaitway" Standardbred Canada system.(ie cheque, pay from account etc.)  Notify the bookkeeper of the following; Horse name, stake name, account for payment.
  2. All Cheques MUST be written to ASHA Horsemen's Purse Account
I hope this clears things up for those who may be uncertain, or have questions about the procedure.

REMINDER TO ALL HORSEMEN
RE: AUTHORIZED AGENT FORMS

Please remember to have your Authorized Agent forms completed and in the Bookkeepers office to avoid disappointment when picking up cheques.  The Authorized Agent form is available ​BELOW or at the Bookkeepers office. Please remember the owners signature MUST be witnessed by a commissioner of oaths or racing official.

STABLING FEES

Century Mile Racetrack and Casino:
If you have questions regarding your invoices at Century Mile, you MUST contact Teagan Goodsell.  The Horsemen's Bookkeeper, Colleen Haining, is no longer involved in this.  If you would like a cheque issued to Century Mile from your purse account, you MUST complete a cheque requistion.

Century Downs Racetrack and Casino:
Winter Stabling (Nov2022 - Feb2023) will be handled by Josh Murphy.  If you would like assistance, Colleen may be able to assist as she is working with Josh to aid in the smooth, efficient payment for these fees.  If you would like to have the Horsemen's Bookkeeper, Colleen Haining, issue a cheque on your behalf from your purse account, you MUST complete a cheque requisition.
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FORMS:

PLEASE NOTE:  To ensure that all forms reach the Horsemen's Bookkeeper in a timely fashion and respecting the confidential material contained in bookkeeping forms, forms sent via fax WILL NOT be accepted.  It is the individual horseman's responsibility to ensure that all forms reach the horsemen's bookkeeper when the form is required.  Forms can be hand delivered or emailed and require all necessary signatures and witnesses as the form deems necessary. 

​We thank you for your understanding and for adhering to this important procedure.

Authorized Agent - All Tracks

Purse Requisitions - All Tracks
(all cheques are issued for PICK UP, if you need your cheque mailed, you MUST indicate that, and confirm the mailing address on the requisition. Mail charges $2.50)

Claiming Information- All Tracks

IMPORTANT NOTICE REGARDING CLAIMING
If you are claiming a horse out of a race where a horse in the HRA/ASHA Horse Population Initiative is racing, you MUST sign an ACKNOWLEDGEMENT FORM your understanding of the rules of the program.  Please make yourself aware of the form and the rules of the program.  In the event that you claim a horse enrolled in the program, all rules apply.
  • CLAIMING FORM
  • ​List of Claiming Requirements
  • PLEASE NOTE: GST is NOT paid to anyone who does not have a current/valid GST number registered with the bookkeeper.  Please ensure that you confirm your GST number with the bookkeeper EVERY year and whenever you open a new account, joint account, etc.

The Track On 2 Inc.

  • ALL cheques to be made out to A.S.H.A. Horsemans Purse Lacombe
  •  Cheques MUST be Certified/Bank Draft/Money Order for Claims.
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Century Downs Racetrack and Casino

  • ALL cheques to be made out to ASHA Horsemans Purse Account 
  • Cheques MUST be Certified/Bank Draft/Money Order for Claims.
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Century Mile Racetrack and Casino

  • ALL cheques to be made out to  ASHA Horsemans Purse Account
  • Cheques ​MUST be Certified/Bank Draft/Money Order for Claims.

RACING INFORMATION

ABSS SUPER FINALS
​
CALENDAR OF EVENTS

CLASSIFIEDS

CONDITIONS, ENTRIES AND RESULTS
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​HORSEMENS BOOKKEEPER

RACE CALENDAR

​RACING FORMS & NOTICES

​STAKES ELIGIBLE

​​STAKES GUIDE & SCHEDULE

​​STAKES WINNERS​

CONTACT COLLEEN

CENTURY MILE  
​Phone DIRECT to 
1-587-416-5456  

CENTURY DOWNS
Phone 1-587-349-7777  extension 7801

TRACK ON 2
​Phone: 1-587-877-2540

BOOKKEEPING EMAIL
hpabookkeeper@gmail.com

At the AIRDRIE
​ASHA OFFICE:
Phone Direct: 403-263-7765
​ ext. #3
colleen@asha.ab.ca